About the Pitkin County Clerk of Court
The Colorado Judicial Branch judges and staff page lists Analy Luquin-Andrade as Pitkin County Clerk of Court, Jury Commissioner, and Probate Registrar. That combined listing matters for records work: the same court office is the local contact point for many case records, probate filings, jury questions, and some certified document needs at the Pitkin County Courthouse.
The Clerk of Court is separate from the elected Pitkin County Clerk and Recorder. Court records, dockets, dispositions, divorce files, probate files, state traffic cases, and certified or exemplified court documents route through the court system. Recorded property documents, marriage and civil-union licenses, elections, and motor-vehicle services route to the Clerk and Recorder at 530 E Main Street, Suite 104.
Pitkin County Courthouse
Clerk of Court: Analy Luquin-Andrade
506 E Main Street
Aspen, CO 81611
970-925-7635
PCAspen@judicial.state.co.us
Monday-Friday, 8:00 a.m.-12:00 p.m. and 1:00 p.m.-5:00 p.m., except state holidays
The Clerk and Recorder department page is a useful contrast for non-court records. The county's official Clerk and Recorder department page lists recording, online services, marriage, elections, and motor vehicle functions, while court case access remains with the Judicial Branch.
Use that county department page for recorded documents and marriage services, but use the courthouse contact and Judicial Branch record request form for court files.
What the Clerk Does in Pitkin County
The Clerk of Court maintains court case records for Pitkin County state trial courts. The office receives filings, manages court records, processes record and document requests, routes certified and exemplified copy requests, supports jury administration, and works with case files in the District Court and County Court systems. Colorado's records process does not offer one broad public name-search portal for every trial-court document, so the clerk record request channel is important when docket search results are not enough.
- District Court records, including felony, civil, domestic relations, juvenile, mental-health, and probate case files.
- County Court records, including misdemeanor, small-claims, traffic-infraction, protection-order, and lower civil matters.
- Certified and exemplified court copies, registers of action, disposition and sentence orders, complaints, judgments, and tickets when available for release.
- Transcript request routing for Pitkin County recordings through PCAspen@judicial.state.co.us.
County materials also identify public-record tools for recorded documents. The county services page for Clerk and Recorder points to birth, death, and marriage-license services rather than court case files.
That split is the practical first step: court dispositions come from the courthouse, while recorded-document searches come from the county recording system.
How to Request a Certified Copy
Certified court copies are used when an ordinary photocopy is not enough, such as proving a divorce decree, judgment, sentence order, probate letter, or other court action. The Colorado Judicial Branch record request form includes a certification or exemplification option, and the fee schedule lists certified or exemplified copies at $20 per document. A request may require identification if the file is suppressed, juvenile, probate, or contains confidential or protected information.
- Identify the record custodian. Use the Clerk of Court for court files and use the Clerk and Recorder only for recorded documents or marriage and civil-union certificates.
- Gather the case number if known. If it is unknown, prepare party names, date of birth if relevant, county or location of record, case type, and the exact document needed.
- Submit the Colorado Judicial Branch Record/Document Request Form, selecting Pitkin County as the county/location of records.
- Choose the document category and indicate certification or exemplification. The form supports family, criminal, civil, probate, and other document requests.
- Pay assessed copy, certification, search, retrieval, research, or redaction fees. Unless there are extenuating circumstances, the form says a response will be provided within three business days.
The county's recorded-document copy process looks different. The Pitkin County copy-order instructions explain online copy steps for marriage, civil-union, and recorded documents held by the Clerk and Recorder.
Those county copy instructions are valuable for marriage certificates and recorded instruments, but they do not replace the Judicial Branch request form for court-certified copies.
Records Request Form Fields
The Judicial Branch request form asks for requestor contact details, case identifiers, court location, party information, document category, and any needed certification. Providing more case-identifying detail reduces the chance of a delay, especially when a case number is missing. For Pitkin County court records, select Pitkin County in the county or location field.
The same form also warns that access may be restricted under Colorado Revised Statutes, Supreme Court Rules, Chief Justice Directives, local orders, and other legal authorities. Suppressed cases, juvenile matters, probate records, or documents with confidential or protected information may require government-issued photo ID. That warning is a clerk workflow issue because the office may need to review and redact a file before release.
| Field | Required | Notes |
|---|---|---|
| Requestor name, email, phone, and address | Some fields required | Address line 1, state, city, and ZIP are listed as required fields. |
| Case Number | No | Use if known. The form gives an example format such as 2019T999999. |
| County / location of records | Needed | Select Pitkin County or use the unknown-county option only if the location is not known. |
| Party Information | Yes | Enter names on the case. Date of birth is optional but useful for identification. |
| Request Documents | Yes or conditional | Choose family, criminal, civil, probate, or other documents and describe any document not listed. |
| Certification or exemplification | No | Select when the copy must carry official certification or exemplification. |
Pitkin County Clerk Fees
The court record request form publishes copy and records fees under Colorado Judicial Branch fee authority. These are court-record fees, not the separate Clerk and Recorder copy charges for marriage certificates and recorded documents. Fees may be estimates, and the form notes that fees may be waived when required under CJD 06-01 or C.R.S. 13-32-104(1)(a).
| Item | Amount |
|---|---|
| Copy per page | $0.25 |
| Maximum copy fee for parties and their attorneys in their case | $15.00 |
| Transcript of Judgment | $25.00 |
| Certificate of Satisfaction | $20.00 |
| Certified Copy / Exemplified Copy per document | $20.00 |
| Name Search | $5.00 |
| Off-Site Case File Retrieval | Actual cost of retrieval |
| Research or redaction after first hour | $30.00 per hour, assessed in 15-minute increments |
Common Clerk Forms and Documents
The record request form groups common court documents by case type. Family matters include divorce decree, parenting plan, separation agreement, support order, and petition. Criminal matters include complaint or information, disposition or sentence order, protection order, and ticket. Civil matters include order for judgment, transcript of judgment, satisfaction of judgment, and protection order. Probate requests include letters, will, trust, application, petition, closing, claims, and date of death.
- Colorado Judicial Branch Record/Document Request Form - request court documents, registers of action, certifications, and exemplifications.
- Colorado Judicial Branch Docket Search - locate hearing calendar information before requesting the full case file.
- Colorado Judicial Branch Access Guide - review CJD 05-01, P.A.I.R.R., CCJRA references, and access limits.
The county also maintains an official records search page for non-court county records. The Pitkin County records search page points users to county document repositories, including Clerk and Recorder records.
Use that county records search for county-held materials. Use the Judicial Branch form when the desired record is a court case document.
Mail, Online Access, and Transcript Requests
Online access varies by record type. Dockets are searchable through the statewide docket page, but full case documents usually require the record request form or contact with the clerk. The docket search requires a date and at least one additional filter. For transcripts, the Pitkin County courthouse location page gives a specific local workflow: transcript requests should be emailed to PCAspen@judicial.state.co.us. E-filing a transcript into a case does not route the request to the person responsible for processing it. Once the transcript email is received, the clerk has 48 hours to download the recording and send it to a transcriptionist.
For Clerk and Recorder records, the county's online services page says recorded documents are available online from March 1965 to present and describes the recording department's role with property transfers, deeds of trust, liens, plats, and marriage and civil-union licenses.
The March 1965 coverage marker belongs to recorded documents, not to every court case file. Older or restricted records may still require direct office contact or a formal request.
Pitkin County marriage-license information is also county-recording material. The marriage and civil-union license page explains that Colorado permits self-solemnization and that completed licenses must be returned for recording.
That distinction keeps requests from going to the wrong custodian: marriage certificates and recorded documents go to the Clerk and Recorder, while divorce decrees and other case documents go to the Clerk of Court.